Acronyms in Research Administration

Acronyms and Technical Terms Study Chart
CCR or Central Contractor Registration
DUNS or Data Universal Number System (test tip: could appear in a question on FFATA data points, be able to know the 5 major data points)
RAPID NSF Grants for Rapid Response Research; emergency funding mechanism (test tip: there are questions that test your depth of pre-award, if you can identify word-for-word what the funding program means).
EAGER or NSF’s Early-concept Grant for Exploratory Research
A-21 “Cost Principles for Educational Institutions,” a circular published by the federal Office of Management and Budget (OMB) that establishes the principles for determining the costs applicable to grants, contracts, and other government agreements with educational institutions (also known as Sponsored Projects).
AAALAC American Association for the Accreditation of Lab Animal Care
AID Agency for International Development
AFOSR Air Force Office of Scientific Research (DOD)
Allocable Costs mean those allowable costs that actually benefit the grant or contract to which they are being charged.
Allowable Costs Those categories of costs that can be charged to a grant, such as salaries and equipment. Certain types of costs, such as the cost of alcoholic beverages are not allowable and may not be charged to a contract or grant.
Broad Agency Announcement (BAA) is an announcement of a federal agency’s general research interests that invites proposals and specifies the general terms and conditions under which an award may be made.
CAS means Cost Accounting Standards
CDC Centers for Disease Control and Prevention (test tip: don’t forget the full name ends with the words “and Prevention” if you are asked what CDC stands for)
CFDA is the Catalog of Federal Domestic Assistance (test tip: remember why federal contracts don’t have CFDA program coding).
CFR means the Code of Federal Regulations
Challenge Grant:  A grant that provides monies in response to monies from other sources, usually according to a formula. A challenge grant may, for example, offer two dollars for every one that is obtained from a fund drive. The grant usually has a fixed upper limit, and may have a challenge minimum below which no grant will be made. This form of grant is fairly common in the arts, humanities, and some other fields, but is less common in the sciences. A challenge grant differs from a matching grant in at least one important respect: The amount of money that the recipient organization realizes from a challenge grant may vary widely, depending upon how successful that organization is in meeting the challenge. Matching grants usually award a clearly defined amount and require that a specified sum be obtained before any award is made.
COGR means Council on Governmental Relations (test tip: there are questions that test whether you know which agencies fund awards and which are lobbying advocates for the field – a question on COGR should be expected to appear to test how research adminstration is a growing field of partnering with government agencies).
Competing Proposals are proposals that are submitted for the first time or unfunded proposals that are resubmitted; either must compete for research funds. Ongoing projects must compete again if the term of the original award has expired.
Consortium Agreement Group is a collaboration investigators/institutions; arrangement can be formalized with specified terms and conditions.
Continuation Project (Non-Competing) is applicable to grants and cooperative agreements only. A project approved for multiple-year funding, although funds are typically committed only one year at a time. At the end of the initial budget period, progress on the project is assessed. If satisfactory, an award is made for the next budget period, subject to the availability of funds. Continuation projects do not compete with new project proposals and are not subjected to peer review beyond the initial project approval.
Contract is a mechanism for procurement of a product or service with specific obligations for both sponsor and recipient. Typically, a research topic and the methods for conducting the research are specified in detail by the sponsor, although some sponsors award contracts in response to unsolicited proposals.
Cooperative Agreement An award similar to a grant, but in which the sponsor’s staff may be actively involved in proposal preparation, and anticipates having substantial involvement in research activities once the award has been made.
COS Community of Science (now the COS Pivot) A web server containing information about scientific expertise, funded scientific research, and funding opportunities for research.
Cost Accounting Standards (CAS) is a collection of federally mandated accounting standards intended to ensure uniformity in budgeting and spending funds.
Cost-Reimbursement Type Contract/Grant A contract/grant for which the sponsor pays for the full costs incurred in the conduct of the work up to an agreed-upon amount.
Cost-Sharing A general term, used as a noun or adjective, that can describe virtually any type of arrangement in which more than one party supports research, equipment acquisition, demonstration projects, programs, institutions. Example: A university receives a grant for a project estimated to have a total cost of $100,000. The sponsor agrees to pay 75% ($75,000) and the university agrees to pay 25% ($25,000). The $25,000 is the cost-sharing component.
CRADA or CRDA Cooperative Research and Development Agreement
CSR Center for Scientific Review (National Institutes of Health)
DAR Defense Acquisition Regulations
DARPA Defense Advanced Research Projects Agency (DOD)
DCAA Defense Contract Audit Agency
DOED Department of Education
Defense Acquisition Regulations (DAR) The source regulations for research projects sponsored by the Department of Defense.
DFARS Defense Federal Acquisition Regulation Supplement
DHHS Department of Health and Human Services
DOD Department of Defense (includes Air Force, Army, ARPA, and Navy)
DOE Department of Energy
DOI Department of Interior
DOT Department of Transportation
iEDISON Interagency Extramural Invention Information Management System
FAR Federal Acquisition Regulations
FDA Food and Drug Administration (test tip: you will probably see a question on medical devices and the FDA)
FDP Federal Demonstration Partnership
FIC Fogarty International Center (NIH)
FOIA Freedom of Information Act
FCOI or the new Financial Conflict of Interests policies on NIH funded projects
GPG Grant Proposal Guide for the National Science Foundation.
GSA General Services Administration
IACUC Institutional Animal Care and Use Committee
IBC Institutional Biosafety Committee
In-Kind Contributions or assistance in a form other than money. Equipment, materials, or services of recognized value that are offered in lieu of cash.
Investigator-Initiated Proposal A proposal submitted to a sponsor that is not in response to an RFP, RFA, or a specific program announcement.
IRB Institutional Review Board
Key Personnel The personnel considered to be of primary importance to the successful conduct of a research project. The term usually applies to the senior members of the project staff.
Limitation of Cost (LOC) A mandatory clause for cost-reimbursement type contracts. Under the clause, the sponsor is not obligated to reimburse the contractor for costs in excess of the stated amount. The contractor, however, is not obligated to continue performance once expenses reach the stated amount.
Vivarium or a housing unit for research animals (mice, for example) which is an example of highly monitored under Animal Care guidelines.
NACUBO National Association of College and University Business Officers
New and Competing Proposals Proposals that are submitted for the first time or ongoing projects that must recompete for funding prior to expiration of the original award.
NHLBI National Heart, Lung, and Blood Institute (NIH)
NIA National Institute on Aging (NIH)
NIAAA National Institute on Alcohol Abuse and Alcoholism (NIH)
NIAID National Institute of Allergy and Infectious Diseases (NIH)
NIAMS National Institute of Arthritis and Musculoskeletal and Skin Diseases (NIH)
NICHD National Institute of Child Health and Human Development (NIH)
NIDA National Institute on Drug Abuse (NIH)
NIDCD National Institute on Deafness and other Communication Disorders (NIH)
NIDDK National Institute of Diabetes and Digestive and Kidney Diseases (NIH)
NIDR National Institute of Dental Research (NIH)
NIEHS National Institute of Environmental Health Sciences (NIH)
NIGMS National Institute of General Medical Sciences (NIH)
NIH National Institutes of Health
NHGRI National Human Genome Research Institute (NIH)
NIMH National Institute of Mental Health (NIH)
NINDS National Institute of Neurological Disorders and Stroke (NIH)
NINR National Institute for Nursing Research (NIH)
NLM National Library of Medicine
No Cost Time Extension An extension of the period of performance beyond the expiration data to allow the principal investigator to finish a project. Usually, no additional costs are provided.
Notice of Grant Award The legally binding document that serves as a notification to the recipient and others that a grant or cooperative agreement has been made; contains or references all terms of the award; and documents the obligation of funds.
NSF National Science Foundation
OFPP Office of Federal Procurement Policy
OMB Office of Management and Budget
ONR Office of Naval Research
OPAS Organizational Prior Approval System
OPRR Office for Protection from Research Risks (DHHS)
Peer Review A system using reviewers who are the professional equals of the principal investigator or program director who is to be responsible for directing or conducting the proposed project. It is a form of objective review. Peer review is legislatively mandated in some programs and in other programs is administratively required.
PHS Public Health Service (test tip: which comes first, PHS or NIH?)
PHS 2590 Application for Continuation of a PHS Grant (National Institutes of Health )
PHS 398 Application Form for a PHS Grant (National Institutes of Health)
Post-Differential Allowance Expenses authorized for employees based abroad to provide additional compensation for services as a recruitment and retention tool. When the allowance is authorized, the employee’s base salary is increased accordingly.
PRDA Program Research and Development Announcement
Pre-Proposal A brief description, usually 2-10 pages, of research plans and estimated budget that is sometimes submitted to determine the interest of a particular sponsor prior to submission of a formal proposal. Also termed Preliminary Proposal.
Principal Investigator The individual responsible for the conduct of research or other activity described in a proposal for an award.
Prior Approval The requirement for written documentation of permission to use project funds for purposes not in the approved budget, or to change aspects of the program from those originally planned and approved. Prior approval must be obtained before the performance of the act that requires such approval under the terms of the agreement.
Priority Score A score derived from the rating given a research proposal by each member on a review committee. It is used to help determine which approved proposals will be granted awards, based on funds available.
Program Announcement Describes existence of a research opportunity. It may describe new or expanded interest in a particular extramural program or be a reminder of a continuing interest in an extramural program.
Program/Project Officer A sponsor’s designated individual officially responsible for the technical, scientific, or programmatic aspects of a particular grant, cooperative agreement, or contract. Serving as the counterpart to the principal investigator/project director of the grantee/contractor organization, the program/project officer deals with the grantee/contractor organization staff to assure programmatic progress.
Progress Reports are periodic, scheduled reports required by the sponsor summarizing research progress to date. Technical, fiscal, and invention reports may be required.
Project Period (also called PP) The total time for which support of a project has been programmatically approved. A project period may consist of one or more budget periods. (Also see Budget Period.)
Proposal An application for funding that contains all information necessary to describe project plans, staff capabilities, and funds requested. Formal proposals are officially approved and submitted by an organization in the name of a principal investigator.
Regulations The contractual rules and procedures governing sponsored research projects.
Renewal Applicable to grants and cooperative agreements only. A competitively reviewd proposal requesting additional funds extending the scope of work beyond the current project period.
Request for Applications (RFA) Announcements that indicate the availability of funds for a topic of specific interest to a sponsor. Proposals submitted in response to RFAs generally result in the award of a grant. Specific grant announcements may be published in the Federal Register and/or specific sponsor publications. (Also see Broad Agency Announcements.)
Request for Proposal (RFP) Announcements that specify a topic of research, methods to be used, product to be delivered, and appropriate applicants sought. Proposals submitted in response to RFPs generally result in the award of a contract. Notices of federal RFPs are published in the Commerce Business Daily.
Request for Quotations (RFQ) A formal request from TAMRF to vendors for a price quotation on equipment or supplies to be purchased.
Revision A modified and resubmitted request for funding for a project that was previously not funded either because it was denied by the sponsor or withdrawn by the principal investigator.
SBA Small Business Administration
SBIR Small Business Innovative Research
Senior Personnel Professional personnel who are responsible for the scientific or technical direction of project.
Small Business Innovative Research (SBIR) Agency administered programs supported by ear-marked federal funds, making grants to small business entities.
Small Business Technology Transfer (STTR) Grant applications and/or programs to fund small business “teamed” with research institutions.
Small Grant A special type of award, often limited to a beginning researcher. Typically, such an award may be obtained for one year only.
SMARTS SPIN Matching And Researcher Transmittal System
SPIN Sponsored Programs Information Network An on-line search system available by subscription for research opportunities developed by the InfoEd.
SRA Society of Research Administrators
Stipend A payment made to an individual under a fellowship or training grant in accordance with pre-established levels to provide for the individual’s living expenses during the period of training.
STTR Small Business Technology Transfer
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